Wholesale Distribution Software

Utilizing wholesale distribution software can go a long way toward improving customer service and helping profit margins climb. These programs generally boast many useful features and allow the user to process billing, handle sales invoices, scan barcodes, issue credits, handle purchase orders, and process refunds, among other helpful options. Other useful features might include payroll calculation options and employee scheduling helps. A quality enterprise software distribution program can increase efficiency and improve performance in sales. By reducing lead times, companies can cut costs and increase profits. These applications can automatically link purchase and sales orders and keep the supply chain moving along smoothly. By keeping customers supplied and inventory levels low, these programs can help a business function much more smoothly and efficiently. Many programs offer training aides to help get new staff members up to speed in a timely manner. The ability to quickly view the status of incoming and outgoing orders as well as inventory levels and lag time can make these applications very valuable resources.

When shopping around for a quality enterprise software distribution application, flexibility is a major concern to evaluate. Can the program help the business owner handle not only current inventory and distributing needs, but does it have an eye to the future? Can it help a business anticipate future needs? Does the program give the user a quick, real time view of inventory levels? Are deliveries easily tracked? Is proof of delivery an included feature? Is there a mechanism to efficiently handle returns? Can the program be tailored to meet the specific needs of an individual company? Many wholesale distribution software programs include such features as lot handling, work order creation, assortment handling, balance queries, direct purchase creation, budget creation, item code segmentation and cross reference, and electronic data interchange. These applications also can generally handle multi dimensional concerns such as language and currency, multiple warehouse capabilities, cross referencing abilities, performance evaluating features, and serial number input features. The best programs will enable the user to calculate even the most complex order quickly and accurately. These programs can also help businesses speed the process of creating accurate customer quotes and make any needed changes or adjustments in a timely manner.

In the area of sales, most enterprise software distribution applications offer a variety of useful options. These features could include the ability to handle cash sales, to calculate commissions, deal with customer credit issues, handle freight documentation, structure orders, track profits or lost sales, help handle customer response issues, sales order delivery, invoicing and line scheduling features, sales order priority, allocation, and statistics features, vendor managed inventory, and shipment preparation. Some programs also feature credit card processing options. These options can save the business owner the cost of renting or maintaining separate credit card terminals or swipers. This feature can not only save money and time, but can also improve customer service. Such programs can help companies build healthy customer relationships as well by keeping staff members instantly informed on the needs and preferences of each client. When an order is entered, important customer information such as previous order history, notes on customer preferences and shipping needs will automatically appear.

Purchasing wholesale distribution software can also help manage concerns in the area of inventory. These programs can manage stock count and analysis, evaluate cost concerns per warehouse, handle any adjustments in inventory, evaluate inventory levels, and deal with internal replenishment. The demand analysis feature can help a business pinpoint any patterns in demand and provide suggested solutions. This analysis can also help the business owner create a plan that realistically accommodates demand as it changes from season to season. If demand shows an erratic trend, these programs can help the user more accurately forecast and deal with these fluctuations. Comparison features allow the user to contrast forecasted inventories to actual ones and modify formulas accordingly. These features might show information through the use of graphs or in a spreadsheet format. Another automatic feature that many of these programs offer could include the ability to ascertain the documentation needs of individual customers. The journey that an individual item takes from stocking to sale to final delivery can be easily traced through the use of these applications. Overall, enterprise software distribution programs can help control inventory, keep business processes organized and efficient, and improve customer service. Even the Bible talks about the value of careful inventory. "What man of you, having an hundred sheep, if he lose one of them, doth not leave the ninety and nine in the wilderness, and go after that which is lost, until he find it?" (Luke 15:4)

In addition to inventory control and order processing, replenishing needed inventory items is an important function that wholesale distribution software can help manage. Many of these programs can make automatic ordering suggestions and monitor the inventory levels of any given item. Another feature involves the automatic generation of supplier quote requests and reminders. Shipping can be an area of huge expenditure for many companies. Programs that will shop around for the best rates in this area and will automatically keep the user informed of these rates can yield significant cost savings for any business. Better organization can not only increase customer retention and reduce costs, but can also enable a business to receive and ship merchandise more quickly and efficiently. When merchandise is in transit, many of these applications will generate tracking numbers that can help staff members handle customer inquires and quickly ascertain the exact location of a particular shipment.

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