Digital Dictation Equipment

Many professionals have found that digital dictation equipment can greatly simplify what was once a time consuming aspect part of doing business. Record keeping, document creation or other types of written communication have been made less tedious and more efficient through the use of voice recognition dictation. The cassette tape, the predecessor to this new technology, could take hours to transcribe and had little flexibility of use. The newer digital technology makes fast work of record keeping and documentation. Other beneficiaries of these products include handicapped individuals with limited mobility or those with visual impairments who are dependant upon Braille communications. The features that are offered by this digital technology greatly surpass anything that was possible using other types of dictation systems.

Before the advent of digital dictation equipment, the cassette tape was a popular tool in dictation. The newer technology allows the user to quickly send information over a computer network or through e-mail. These products usually come in the form of hand held devices that can easily travel with the user allowing dictation to take place during other activities such as commutes to and from work or while doing other menial tasks, or anytime that inspiration strikes. From there it is just a matter of downloading the dictation into a computer and sending it in written form wherever it needs to go. For the professional who is more adept at creating ideas than setting them in type, digital technology can increase productivity while eliminating the tedious task of transcription. Interoffice communication can be greatly simplified through the use of these products as well. The Bible talks about the value of righteous speech. "A man shall eat good by the fruit of his mouth: but the soul of the transgressors shall eat violence." (Proverbs 13:2)

When dictation is recorded on a cassette tape, it cannot be changed without recording over previously documented material. The development of digital dictation equipment has allowed the user to insert information into select areas without destroying information that has already been recorded. This breakthrough allows for more flexibility and the opportunity to verbally edit material as it is being created. Information is also condensed easily into one source similar to the way that breakthroughs in technology in the area of music allow for entire music collections to be housed in one simple device. If dictated records need to be accessed at a later date, this is no problem. Some voice recognition dictation products allow the user to simply attach the device into a receptacle which will charge the battery and send the information to an assistant at the same time, saving large amounts of time. The cost of these systems can be rather high, but the increased efficiency and time savings that they create can more than make up for the price. A little comparison shopping can yield savings on these systems. It is also a good idea to find a dealer who will include installation on site, hardware and training included in the purchase price. Another asset that these products offer is the ability to record phone conversations by purchasing inexpensive products that work in compatibility with these devices.

A wide variety of professions regularly make use of digital dictation equipment. Hospitals, medical transcription service companies, medical groups and practices including radiology, pathology, cardiology and general or internal medicine have found that digital technology greatly simplifies the task of keeping accurate medical records. Other professions that use these products include, police department, insurance agencies, law firms, and the business world. The benefits of the technology behind voice recognition dictation can extend beyond the business, medical or legal worlds. Special software has been developed that can help handicapped individuals communicate. Computers can be controlled by the sound of an owner's voice, allowing individuals with limited mobility to still use a computer. Some programs will even perform arithmetic tasks if asked. E-mail, voicemail or fax communications can even be accessed at home or away using speech recognition technology as can such activities as web browsing, word processing, or transcribing information into Braille. Some programs are geared to understand the speech of children, teens or those with speech impediments. Almost any computer application can be used in conjunction with these products including some computer games. In addition to these benefits, voice command technology allows for a kind of hands free access that can increase the speed and efficiency of any office.

The features of digital dictation equipment can include the ability to insert text, images or other documents into a transcription, and the ability to send encrypted files by e-mail to insure privacy. Another feature is the ability to archive transcriptions, along with a cut and paste feature for audio files. If a user wishes to capture and insert screen shots that can help clarify the information that is contained in the document, this can be done very easily. Adding supporting documents wherever needed is also a simple process. The ability to perform audio edits can easily be accomplished using voice recognition dictation. Sharing very large files is also no problem. Accessing files can be greatly simplified by adding a built in database. Another useful feature is the ability to access built in, interactive training information. These products also allow the user to perform three functions, recording, editing, and compression, at the same time. The user can also send audio e-mails, and can also transcribe while on the move. In addition, if a server fails, digital dictation systems can continue working since they are not dependant on the server.

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