Dedicated Exchange Server

Corporations are discovering that using a dedicated exchange server is not only more secure but cost effective. In the information age, providing efficient business communications via a fully integrated email system is vital to the success of both small and large corporations. Databases contain huge amounts of private information about employees, clients and constituents; and most companies are unable to secure this kind of data independently. In the event of a computer failure or virus, corporate data and vital email communications can easily become compromised or disrupted. However, through utilizing an offsite hosted exchange server, corporations can rest assured that vital data and corporate communication remains secure.

In addition to ensuring the security of corporate emailing, a hosted exchange server enables businesses to work smarter, not harder. Through the ability to access a greater public or community storage space for shared documents, employees can stay abreast of shared calendars, task lists, contact lists, and maintain control of important shared documents. Greater collaboration via a more efficient email system translates into increased productivity and higher net profits in the long run. A hosted server not only increases functionality, but it allows corporations the flexibility to add mailboxes as the business increases. With 500 MB disk storage space, an entire department or employee group can be connected to a single CPU with as many mailboxes as needed. As corporations expand and hire new workers, mailboxes are added with ease and greater efficiency. Public folders allow groups, teams, or an entire company 24/7 access to vital corporate communications.

In the hustle and bustle of the corporate world, it is imperative that busy company executives and employees take time to rest, reflect and rejuvenate. While a dedicated exchange server makes corporate email communications easier and more secure, workers and CEOs perform more efficiently when mind, body, soul and spirit are at peace. Major companies implement recreational venues, such as gyms and exercise classes to help employees unwind during part of the work day to return rejuvenated for greater productivity. "Come unto me, all ye that labour and are heavy laden, and I will give you rest. Take my yoke upon you, and learn of me; for I am meek and lowly in heart: and ye shall find rest unto your souls. For my yoke is easy and my burden is light" (Matthew 11:28-30).

Administrative assistants love working with a dedicated high-powered CPU which offers the ability to send out mass emails at the same time without incurring error messages or alerts for spam. Instead of repeatedly typing email lists to send to different workgroups, messages can be sent to several addresses simultaneously with an almost unlimited number of lists for distribution to warehouse personnel, administrators, and staff. And if businesses are worried about spam, an integrated server offers spam and virus protection that will keep harmful "bugs" from infiltrating and destroying an entire system. Hosted exchange servers are monitored 24 hours a day and virtually impossible to hack.

Housed in highly secure data center storage facilities, dedicated servers can take the worry out of the system failure normally experienced with in-house servers. A hosted CPU is usually housed offsite in a highly secure data center with backup power sources and superior environmental controls. In addition to top security options, hosted exchange server providers offer communication packages with multiple email accounts, storage space for shared corporate documents, calendars, contact lists, assignments and activities; 365-day data backup; and 24-hour technical support.

In a tight fiscal market, corporations with limited funds may wonder if a dedicated exchange server is affordable. The answer is yes; a hosted exchange server doesn't have to be expensive and providers usually charge a minimal monthly fee. Windows-based servers start at under $100 per month and come with a 2.0GHz CPU loaded with 512 MB ram and a 160 GB hard drive. Moderately priced Windows servers can top $250 per month, but these workhorses are Pentium 4s with a 3.4 GHz CPU packed with 2048 MB ram and a 4000 GB data transfer. Windows servers feature automatic network backup of edited data, which is compatible with Linux and Unix operating systems. Top of the line servers can cost as much as $800 per month, but the Mercedes Benz of CPUs is well worth the monthly outlay to secure corporate communications and provide as much as 5000 GB of data transfer. Data security with network backup is available for an additional fee, usually less than $50 per month, depending on system requirements. A Linux server is priced slightly under Windows servers; but both are comparable in their ability to offer full automation of secure backups.

Corporations interested in securing a hosted server can browse the Internet for providers or inquire about servers used at small and large companies that have a similar worker population. Businesses should check policies and requirements to ensure that a server is compatible with existing operating systems, can be easily integrated without exorbitant expenditures of hardware and software; and one that provides continuous security and protection against fires and natural disasters. A dedicated exchange server should be dedicated solely to a specific company. Providers which promise uninterrupted network connectivity should be capable of preventing other sites from monopolizing server resources, which can cause businesses to go off line or sites to fail. Most importantly is a hosted exchange server's ability to store, retrieve, and manage important shared documents and corporate data without compromise. Small and large corporations may find that an offsite dedicated server may be the best business asset they can buy.

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