Outsourced Email Hosting

An outsourced email hosting company provides professional email addresses to entrepreneurs, small business owners, and individuals with personal websites. By utilizing the services of such a domain email hosting business, the user can present a professional image to prospective customers or website visitors. A name@domainname.com address presents a much more positive image than even the most popular free providers or even a well-known internet service provider's name. When an entrepreneur or small business owner makes the decision to establish an online presence, the first step is to select the perfect domain name. The best choice will be reflective of the business, easy for customers to remember, and, hopefully, available for registration. The next decision actually involves several different factors. A domain name is useless until its website is designed. The new website owner also needs to select a web host and to make a decision about how email addresses will be provided. Many domain name registration companies offer services that include web hosting and design for an additional fee. Their offered packages often include one or more addresses depending on the level of service the new owner may decide to purchase. However, these functions of design, hosting, and email provider do not have to be contracted only to one company. The new website owner has many choices and needs to research the most cost-effective selections for his or her purposes.

If a professional image is desired, the new website owner will want to look at the many companies that provide outsourced email hosting and select one that provides needed services at a reasonable price. These companies set up the emailing program so that the website owner has an address that ends with the domain name. Putting this address on business cards and company letterhead will give an established aura to even the newest business venture and help provide customer confidence. Almost all domain email hosting companies will tout their spam filter capabilities. These businesses recognize how much productivity is wasted when individuals have to sort through offensive and unsolicited inbox messages. This kind of protection is an important service for the hosting companies to provide to their clientele. One might think that all hosting companies would also provide excellent virus protection to their clientele. However, not all hosts offer this type of service. When choosing a host, the prudent website owner will take care to read through the marketing and promotional material very carefully and not to take anything for granted. It would be very frustrating to find out a few months after signing a contract that a service that one thought was included does not exist. The Proverbs writer said: "For wisdom is better than rubies; and all the things that may be desired are not to be compared to it. I wisdom dwell with prudence, and find out knowledge of witty inventions" (Proverbs 8:11-12). The internet and all its technological wonders may be one of the wittiest inventions to ever have such worldwide impact. It certainly makes sense to be prudent when making decisions regarding anything to do with the worldwide web.

An outsourced email hosting company will usually be a less expensive option than setting up one's own dedicated server. By sharing hardware among several clients, the host company can provide allocated RAM, disk space, and processor speed to those who don't want the hassle of establishing and maintaining a server system. Known as virtual private servers (VPS), these companies provide a valuable service to entrepreneurs, small business owners, and individuals with personal websites. They usually offer around the clock technical service and additional features along with the domain email hosting option, such as database management and e-commerce capabilities. A VPS business may have several plans for a customer to choose from, beginning with a small allocation of shared space for those who do not anticipate much daily traffic to much larger allocations for larger businesses that do attract a great deal of daily traffic. A set-up fee may be charged as well as a monthly, quarterly, or annual fee. The website owner should review the plans and contract very carefully to ensure that the best option is selected and that the terms are completely understood before signing on the dotted line. If a company promotes a free trial before payment is due, the new website owner can take advantage of this offer to find out just how reliable the company's service really is.

In addition to professional-looking email addresses, the outsourced email hosting company may include such basic features as a calendar, contacts (address book), and task list. Though these may seem mundane, each one can be helpful in managing both one's personal and professional life. These basics may be set up so that each employee can access the feature making it easy to see who needs to be where, the addresses of important vendors or prospective clients, and what needs to be done when. If the domain email hosting company can provide message access from wireless devices, such as one's cell phone, this is a definite plus. Now the website owner can access messages without being in front of a computer. Some hosts also provide advance search features for finding specific messages, company directories, and a manager for RSS feeds. A control panel allows the website owner or a specified administrator to manage such features as forwards, auto-responders, and making needed changes to email addresses.

The new website owner will want to research each prospective domain email hosting company's reputation in the industry. Questions should be asked about the server hardware, uptime guarantees, the expertise and availability of technical staff, software compatibility, available statistics on bandwidth utilization and error logs, spam filtering, and virus protection. The owner should carefully review cost structures of the offered plans and any money-back guarantees that are promoted. With all this information, the new owner should be able to find a reputable and competent outsourced email hosting company to meet the needs of the brand new website.



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